Why Templates are a Good Thing?
First things first: Thank you for buying Project Management Template Kit.
I know you won't regret it. There is so much content in here and, while there may be something missing, I also offer to continuously update the package with new templates, as you suggest them. Go to the Suggest a New Template module in this section.
So, why are templates a good thing, then, Mike?
Templates Speed up Progress.
There are two balancing requirements on you, as a Project Manager:
- First, you need to make steady progress to deliver your project to schedule, to budget, and to specification
- And second, you need to be accountable and transparent in how you do it
Templates help you with both.
- They order your thinking
- They provide pre-considered information collation
- They create a solid record for the audit trail
- They make it easy for less-experienced colleagues to do things right
Here is a checklist of what Project Management Checklists can do for you.
- Templates create consistency and reliability of content
- Templates drive standardization of look and feel - strengthening your project's brand and guaranteeing easy of readability
- When you have a template that has ‘correct’ built in, you will make fewer mistakes
- Templates ensure that nothing gets missed
- Templates can focus users on what is most important
- Templates reduce errors
Time and Pace-related Benefits
- Templates reduce development time
- Templates save time in thinking through what is needed each time
- Templates reduce the need for re-work and corrected versions
- Templates drive concision, making it quicker for readers to assimilate a lot of information
Cost and Resource-related Benefits
- Templates reduce wasted effort and mistakes, with an obvious cost benefit.
- Templates help you to delegate with confidence, knowing that there is a clear specification of what needs be completed.
- You can divide a template up, to delegate different parts to different team members.
- Templates ensure uniformity of performance capability across your team
- Reduced error rates reduce costs of re-work
- Templates are easy to share, to track, and to version control
- Templates are easy to use
- Templates are flexible and easy to adapt to different projects
- Templates reduce the cognitive load in consider what to document, and allow more focus on how to document it clearly
- Templates embed best practices and organizational learning